Health & Safety Policy
1.1 The Albion Foundation recognises and accepts that every one of its employees, students and visitors to the Foundation is entitled to a safe and healthy environment.
1.2 It is the intention of the Board of Trustees of the Foundation that all appropriate steps will be taken to meet statutory requirements, recognised codes of practice and guidance notes in establishing a safe and healthy environment.
1.3 The overall high quality of the environment will be evidence of a strong ethos of housekeeping, which will permeate the Foundation's community and an awareness of the fabric and appearance of the building will be demonstrated by young people and employees on a daily basis.
1.4 All employees have both a duty and a responsibility to take reasonable care to avoid injury to themselves and others and to co-operate to ensure statutory duties and obligations are fulfilled. The Foundation's Health and Safety Policy can only be successfully implemented with the full cooperation of everyone concerned.
1.5 All Health and Safety documentation including policies and risk assessments are located at the School with the administrator.
2.1 A DFE guidance note on the statutory responsibilities of the Foundation's is given in Annex 1 of this policy.
Responsibilities of the trustees:
2.2 In discharging its responsibilities, the Trustees will:
i. Make themselves familiar with the requirements of the appropriate legislation and codes of practice;
ii. Create and monitor a management structure for Health and Safety;
iii. Ensure that there is an effective and enforceable policy for the provision of health and safety throughout the Foundation, and, that it is implemented;
iv. Periodically assess the effectiveness of the policy and ensure that any necessary changes are made;
v. Identify and evaluate risks relating to possible accidents and incidents connected with the Foundation-sponsored activities, including work experience.
2.3 In particular, the Trustees undertake to provide as far as is reasonably practicable:
i. A safe place for all users of the site to work, including safe means of entry and exit;
ii. Equipment and systems of work that are safe;
iii. Safe arrangements for the handling, storage and transportation of articles and substances;
iv. Safe and healthy working conditions that take account of appropriate statutory requirements, code of practice and guidance;
v. Supervision, training and instruction so that all staff and students can perform their Foundation -related activities in a healthy and safe manner; and
vi. Provide safety and protective equipment and clothing, with associated guidance, instruction and supervision.
Responsibilities of the Director
2.4 The Director has responsibility for the day-to-day development and implementation of safe working practices and conditions for all staff, students and visitors. The Director will take all reasonably practicable steps to ensure that the Health and Safety policy is implemented.
Responsibilities of the Education and Inclusion Manager
2.5 The Director will designate the Education and Inclusion Manager to be the School's Health and Safety (H&S) Manager.
2.6 The Manager will be responsible for the day to day implementation of the Health and Safety Policy at The Albion Foundation School.
Responsibilities of Supervisory Staff
2.7 All supervisory staff will make themselves familiar with the requirements of health and safety legislation and codes of practice that are relevant to the work of their area of responsibility.
2.8 In addition to the general duties that all members of staff have, they will be directly responsible to the Manager for the implementation and operation of the Foundation's Health and Safety Policy within their relevant departments and areas of responsibility.
2.9 Responsibility for aspects of Health and Safety are written into the Job Descriptions of the Foundation's managers.
2.10 Supervisory staff will take a direct interest in the Foundation's Health and Safety Policy and in ensuring that staff, students and others comply with its requirements.
Responsibilities of all members of staff
2.11 All staff are expected to familiarise themselves with the Health and Safety aspects of their work and avoid conduct which would put themselves or anyone else at risk.
2.12 In particular, members of staff will:
i. Be familiar with the Health and Safety Policy and all safety requirements laid down by the Trustees;
ii. Ensure that staff, students, visitors and contractors are applying Health and Safety regulations, rules, routines and procedures effectively;
iii. See that all equipment is in good and safe working order and adequately guarded, and not make or allow improper use of such equipment;
iv. Use the correct equipment and tools for the job and any protective equipment or safety devices that may be supplied;
v. Ensure that toxic, hazardous and highly flammable substances are correctly used, stored and labelled;
vi. Report any defects in the premises, equipment and facilities that they observe to the Director and / or Education and Inclusion Manager.
vii. Take an active interest in promoting Health and Safety and suggest ways of reducing risks.
3 Safety Education
3.1 The DFE has published guidance for schools on Safety Education. This guidance shows how the curriculum for Personal and Health Education (PSHE) and Citizenship can address the issue of accidental injury and death in children and young people.
4 Health & Safety Arrangements
4.1 Appropriate procedures for ensuring that safety precautions are properly managed will be formulated and disseminated to all staff. These procedures will include Fire Drills and the use of Fire Extinguishers.
4.2 The Foundation's evacuation procedure will be prominently displayed in all teaching rooms, offices and curriculum areas. All staff and students must be fully conversant with the procedures for evacuation of the premises in case of a fire/bomb threat. Evacuation procedures will be tested each term. The evacuation and safety of visitors and contractors will be the responsibility of the person who they are visiting or working for.
4.3 All fire fighting equipment will be checked annually by an approved contractor and records maintained. The fire alarm will be tested weekly from different points when the site is not in use and records maintained. All emergency lighting will be tested six-monthly and records maintained.
4.4 All accidents to staff, students and visitors must be reported, in writing, using the Foundation's accident book.
The completed form should be given to the Foundation's Education and Inclusion Manager.
Certain accidents must be reported to the Health and Safety Executive under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).
The Education and Inclusion Manager will ensure that the Director is informed of reportable incidents.
Coping with the sudden death of a student
4.5 A copy of the DFE guidance notes on coping with the sudden death of a student is given in Annex 2 to this policy.
4.6 First aid can save lives and prevent minor injuries becoming major ones. Under health and safety legislation, employers have to ensure that there are adequate and appropriate equipment and facilities for providing first aid in the workplace.
4.7 A DfE good practice guide, Guidance on First Aid for Schools has been written to provide advice for schools on drawing up first aid policies and ensuring that they are meeting their statutory duties. In particular it includes a checklist of issues which schools may find helpful when undertaking a risk assessment. The Trustees seeks to adopt this guidance on good practice.
4.8 The Education and Inclusion Manager should ensure that the number of certified first-aiders will not, at any time, be less than the number required by law. In addition, supplies of first aid material should be held at various locations throughout the Foundation. These supplies should be checked on a regular basis by a qualified first-aider.
4.9 Protective clothing/gloves/masks/helmets must be provided and used by external providers and Foundation staff when required. Staff and young people must be provided with and use protective glasses/eye shields in all workshops and laboratories. Visitors must be provided with protective clothing as appropriate.
4.10 The following equipment must be checked annually by approved inspectors or an appropriately trained member of staff:
ii all electrical appliances
iii fixed gymnasium equipment
4.11 When new equipment is purchased, it is the responsibility of the Education and Inclusion Manager to ensure that it meets appropriate educational standards and that its installation and use conforms to Health and Safety requirements.
4.12 Equipment, materials and chemicals must be stored in the appropriate storage containers and areas. All containers must be labelled with the correct hazard sign and contents label. Managers should consider storage life when ordering new supplies.
5.1 The Education and Inclusion Manager will monitor the cleaning standards of the cleaners. The standard required is laid down in the cleaning specification. Special consideration will be given to hygiene areas.
5.2 The Education and Inclusion Manager will monitor the efficiency of the waste collection service. Separate provision must be made for the collection and disposal of laboratory materials (chemicals, broken glass etc.,), clinical waste and normal refuse.
6.1 Educational trips and visits must be organised in accordance with the Sandwell Local Authority's 'Off-site Guidelines'.
7.1 Users of minibuses must be aware of and observe the following requirements:
i the driver must have a current licence and not been involved in any accident for the past five years, be aged 25 years or over and hold a full licence in Group 'A' or PSV;
ii drivers of the minibus are required to complete a record form and supply a photocopy of their driving licence;
iii only one person per seat is to be carried;
vi seat belts are to be worn by all passengers and the driver at all times;
vii the driver at the time when an offence was committed is responsible for the payment of fines incurred;
8 Visitors to the Foundation Site
8.1 All visitors to the Foundation will report to the member of staff they are visiting. Visitors will be shown to the room they need to be in by a member of staff.
8.2 No contractor may undertake work on the Foundation site without permission from the Office Manager other than in an emergency, e.g. fire, flooding or to make safe following theft/vandalism.
8.3 Contractors are responsible for the Health and Safety of their employees and for their safe working practices, which must not constitute a hazard to staff, students and visitors to the foundation
8.4 Whilst on site, all visitors and contractors must wear official identification
8.5 If a member of staff meets someone on site who they do not recognise they should, if they do not feel threatened, enquire if the person needs assistance and direct them as appropriate.
8.6 If an intruder is uncooperative in going where directed or leaving the site, or a member of staff feels threatened, or is threatened with violence or a violent attack takes place, immediate help from the Police should be sought by telephone.
9.1 All staff should be conscious of all aspects of the security of people and property. In particular, the emergency exit doors on the outer perimeter of the buildings should only be used in the event of emergencies and kept secure at all other times.
9.2 Maintaining security is aimed at reducing the opportunity for unauthorised persons to enter the buildings through non-designated access points. It is also necessary to be alert to the possible presence of unauthorised persons on site who may constitute a threat to staff, young people, visitors and contractors.
9.3 All staff will have appropriate CRB checks ensuring that any current safeguarding legislation is fully met.
9.4 All staff will have full reference to the Albion Foundation's Child Protection Policy ensuring our safeguarding procedures are fully adhered to.
10 Critical Incidents
10.1 As part of its commitment for the well being of staff, young people and visitors, the Foundation has set out a procedure which is to be adopted in the event of a critical incident occurring either on the Foundation premises or on an activity away from the Foundation site.
11 Monitoring, Evaluation and Review
11.1 Monitoring, Evaluation and Review
The Trustees will review this policy at least every two years and assess its implementation and effectiveness. The policy will be promoted and implemented throughout the Foundation.
HSE Website www.hse.gov.uk
HSE Five Steps to Risk Assessment – www.hse.gov.uk/pubns/indg163.pdf
HSE A Guide to Risk Assessment Requirements – www.hse.gov.uk/pubns/indg218.pdf
HSE Reporting school accidents - www.hse.gov.uk/pubns/edis1.htm
Health and Safety Commission (HSC) Managing health and safety in schools £5.95
HSC Health and safety guidance for school Governors and members of school boards £5.95
A Guide to the Law for School Governors (DfES 2001)- Community Version – Voluntary Aided Version – Voluntary Controlled Version- Foundation Version - http://www.dfes.gov.uk/governor/info.cfm
DfES School Security website - www.dfes.gov.uk/schoolsecurity
DfES Health and Safety of Pupils on Educational Visits: A Good Practice Guide - www.dfes.gov.uk/h_s_ev/index.shtml
DfES/DH Supporting Pupils with Medical Needs: A Good Practice Guide – www.dfes.gov.uk/medical
DfES Guidance on First Aid for Schools - www.dfes.gov.uk/firstaid
DfES/Home Office School Security: Dealing with Troublemakers – www.dfes.gov.uk/schoolsecurity/dwthome.shtml
DfES Safety Education: Guidance for Schools, December 2001 (Ref: DfES/0161/20002)
DfES video "Can you see what they see?"
DfES Code of Practice on LEA-School Relations – http://www.dfes.gov.uk/lea/ Guidance on Standards for School Premises (ref DfEE 0029/2000).
DfES/CEDC Safe Keeping: A good practice guide for health and safety in study support (Ref DfEE0197/2000)
HSE publications (priced and non-priced) are available from HSE Books Tel: 01787 881165
DfES guides are free from DfES publications Tel 0845 6022260
HSE's infoline is 08701 545500
Health and Safety legislation:
The Health and Safety at Work etc. Act 1974.
The Management of Health and Safety at Work Regulations 1999
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR)
Education (School Premises) Regulations 1999 (SI 1999 No.2)
School Standards and Framework Act 1998
School Inspections Act 1996.
Education Act 1996
Responsibility for Health and Safety in Schools
Health and Safety at Work Law
Health and safety responsibilities derive from the Health and Safety at Work etc. Act 1974 and
associated regulations. Health and safety legislation is enforced by the Health and Safety Executive
The Health and Safety at Work etc. Act 1974 places overall responsibility for health and safety with the employer. Who this is varies with the type of school.
For community schools, community special schools, voluntary controlled schools, maintained nursery schools and pupil referral units the employer is the Local Authority (LA).
For foundation schools, foundation special schools and voluntary-aided schools, the employer is usually the governing body.
For independent schools, the employer is usually the Local Governing Body or proprietor.
The Local Authority/LA is the employer for statutory youth groups. Education employers have duties to ensure, so far as is reasonably practicable:
The health, safety and welfare of teachers and other education staff.
The health and safety of young people in-school and on off-site visit.
The health and safety of visitors to schools, and volunteers involved in any Academy activity.
Employees have responsibilities too.
The Health and Safety at Work etc Act 1974 and the Management of Health and Safety at Work Regulations 1999 apply to them as well.
Take reasonable care of their own and others health and safety.
Co-operate with their employers.
Carry out activities in accordance with training and instructions.
Inform the employer of any serious risks.
The HSE enforces health and safety law relating to the activities of LAs and schools.
Because the employer is responsible for health and safety in the workplace and on work activities the HSE will normally take action against the employer.
However, in some circumstances, for example where an employee failed to take notice of the employers' policy or directions in respect of health and safety, the HSE may take action against the employee as well or instead.
Responsibility of All Schools and Academies
The employer must have a health and safety policy and arrangements to implement it.
The Health and Safety at Work etc.
Act 1974 applies.
Key elements of a health and safety policy are listed below;
This is not a comprehensive list.
Employers must assess the risks of all activities, introduce measures to manage those risks, and tell their employees about the measures.
The Management of Health and Safety at Work Regulations 1999 apply. In practice, employers may delegate specific health and safety tasks to individuals (LAs may delegate specific tasks to schools).
But the employer retains the ultimate responsibility no matter who carries out the tasks.
The employer should therefore maintain an audit track, making clear who is doing what and confirming that these tasks are being carried out.
Key Elements of a Health and Safety Policy
A general statement of policy
Delegation of duties as allocated tasks
Arrangements made to put in place, monitor and review measures necessary to reach satisfactory health and safety standards
Training of staff in health and safety including competence in risk assessment
Off-site visits including The Albion Foundation's – led adventure activities
Selecting and controlling contractors
First-Aid and supporting young peoples' medical needs
The Albion Foundation Security
Occupational health services and work-related stress
Consultation arrangements with employees
Workplace safety for teachers, young people and visitors
Violence to staff
Slips and trips
On site vehicle movements
Management of asbestos
Control of hazardous substances
Maintenance and when necessary examination and test of plant and equipment such as electrical equipment, local exhaust ventilation, pressure systems, gas appliances, lifting equipment and glazing safety.
Recording and reporting accidents to staff, young people and visitors – including those reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR).
Fire safety, including testing of alarms and evacuation procedures
Dealing with health and safety emergencies – procedures and contacts
Coping with the sudden death of a student
Unfortunately, some Principals will be faced, in the course of their professional lives, with a set of circumstances arising from the death of a student at The Albion Foundation or elsewhere. In such circumstances, Principals may feel on their own and may need advice at that moment. Accordingly, the Department has been asked to make advice available to help Principals cope with the immediacy of a young person's sudden death at school.
Working with the Police
Very soon after the death is announced the Police should visit as they have to carry out an investigation into the circumstances.
You will need to clear rooms or spaces for them to work in.
They may want to collect evidence.
The Police will normally tell the child's next of kin and will want to speak at once to the usually very upset teacher who will need someone with them and will probably need to stay at school.
The Police will almost certainly tell you that you must not speculate on the cause of death. But remember that the media are under no such restriction.
Informing Young People
Where a Young Person collapses during the school day when other young people are present, is rushed to hospital and subsequently dies, those students will need to know what has happened before they leave at the end of the school day.
It is important to agree with the police the timing and content of the information that you give to young people so as to meet the needs of the young people whilst not impeding any police investigation. Are there any siblings, close relatives, or boy/girl friend who needs to know first? Advise them first, but only when parents are ready to collect them.
Gather the whole school together with 20 minutes to go before the final bell. Timing is everything. The young people will listen intently until you tell them that the young person has died. Then they stop hearing. If the young person has died as the result of an accident you may want to ask them not to speculate about the causes of the accident and not to spread rumours. Getting them to hear this is very difficult. Allow them ten minutes to just be together as a school. They will need to cry. Expect that some students will contact the local press.
This may have to be after you have told the key young people. You will need to tell the staff who were nearest to what happened first. Depending on who that staff is, they will probably need someone with them.
The police will tell the parents of the child. Getting a letter to other parents, which both expresses sympathy and gives factual information about the death, is very important. It saves the rumours, which can be intensely hurtful to other young people, parents and teachers.
Dealing with the Media
Principals should contact the Foundation Director and WBAFC Media department as soon as possible, especially if at all unclear about procedures for dealing with the media. It is recommended that the school should have an Emergency (or Critical Incident Recovery) Plan, which sets out procedures.
The press and local TV channels may contact the parents and they together with the press may speculate about the cause of death. This is a very hard thing to deal with, especially if a TV crew has filmed this speculation by distraught parents. Keep expressing your sympathy for the parents so that editors will find it hard to cut this part of your statement. If there is a post mortem, this may happen very quickly, possibly within 24 hours of the death. Ensure you are advised of the results of any post mortem as soon as possible.
Helping the Foundation Recover
This is a long-term issue. You can help The Foundation recover through a memorial service or assembly and through the use of counsellors. Recognise that those who go to counsellors may well not be those whose need is greatest. A brother or sister may well have intense needs that appear later. It is very difficult for The Foundation to know when to stop making allowances.
The Department has already issued guidance on coping with emergencies off-site in its 1998 good practice guide Health & Safety of Students on Educational Visits and three-part supplement published in July 2002.
The Department is also preparing work on emergency planning for Academies that will become available at a later date.
Assistance from the DFE
The Department will help in any way it can. Please telephone the Student Health and Safety Team.